Senior Project Coordinator

5 days ago

Sydney, New South Wales, Australia beBeeProjectAdministrator Full time $120,000 - $150,000

Job Overview:

We are seeking an experienced Project Administrator to join our team. As a key member of the project team, you will be responsible for assisting with project documentation, scheduling materials, and providing administrative support.

Key Responsibilities:

  1. Prepare, manage, and update project documentation including drawings, specifications, schedules, contracts, and reports.
  2. Schedule and track reinforcement and other construction materials for timely delivery.
  3. Act as a liaison between project managers, site teams, clients, and suppliers, ensuring smooth communication and information flow.
  4. Provide administrative support for project managers, including document control, meeting coordination, minute preparation, and report generation.
  5. Assist in managing project budgets by processing invoices, tracking project expenditures, and preparing financial reports.
  6. Step in to supervise small site tasks when required, ensuring adherence to project specifications and safety standards.
  7. Assist in the preparation and compliance of inspection and test plans.
  8. Prepare and submit subcontract start-up packages.
  9. Help maintain project schedules and ensure project milestones are achieved.

Required Skills and Qualifications:

  1. Previous experience in project administration within the construction industry, ideally in heavy refurbishments or structural works.
  2. Competence in scheduling reinforcement and construction materials is essential.
  3. Flexibility to step into small site supervision roles when needed.
  4. Strong organisational skills and ability to multitask in a fast-paced environment.
  5. Proficiency in Microsoft Office Suite and project management software.
  6. Excellent written and verbal communication skills.
  7. Strong attention to detail and a proactive approach to problem-solving.

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