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Facilities Management Coordinator

1 month ago

Sydney, New South Wales, Australia CBRE Full time
About the Role

We are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at CBRE Global Workplace Solutions.

This is a customer-facing role that requires exceptional communication and interpersonal skills. As a Contract Support Coordinator, you will provide administrative support to our clients and internal teams, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Manage client records, including sickness, absence reporting, and holiday tracking.
  • Process timesheets and expenses, and provide training to team members.
  • Maintain accurate people records, including training, inductions, and new starters/leavers.
  • Communicate effectively with internal and external customers, building strong relationships.
  • Assist in compiling site/monthly contract review packs and attending monthly meetings.
  • Order materials, parts, and PPE as required.
  • Plan maintenance visits for technicians and sub-contractors.
  • Support the Work Order Specialist in planning and scheduling works.
  • Drive PPM and reactive performance through engagement with the engineering team and service partners.
  • Familiarize yourself with daily operations and the specific scope of the contract.
  • Ensure QHSE documentation is maintained and readily available.
  • Actively identify and implement innovation to enhance performance and meet client expectations.

About You:

We are looking for someone with:

  • Experience in a similar customer-facing role.
  • Experience in finance and administration.
  • Previous experience in property/workplace experience or facilities management.
  • Excellent PC-based skills, with a high level of experience in Word, Excel, and Outlook.
  • 3 years' experience in a similar role with managerial experience.

What's in it for You?

At CBRE, we value flexibility and offer a range of benefits, including educational, financial, lifestyle, health, and wellbeing programs. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.