Senior Administrative Coordinator
18 hours ago
Job Title: Senior Administrative Coordinator
This is an exciting opportunity to join our team as a Senior Administrative Coordinator. As the right-hand person to the Executive Principal, you will be responsible for providing high-level administrative support to ensure seamless day-to-day operations and strategic initiatives.
About the Role:
The Senior Administrative Coordinator plays a key role in maintaining effective time management practices for the Executive Principal, including coordinating diary appointments, prioritizing correspondence, and preventing unnecessary interruptions.
You will also be responsible for greeting and assisting the Executive Principal's visitors, monitoring and screening incoming telephone calls and correspondence to the office, directing them as necessary to the appropriate areas.
Main Responsibilities:
Maintain effective time management practices for the Executive Principal, including coordinating diary appointments, prioritizing correspondence, and preventing unnecessary interruptions.Greet and assist the Executive Principal's visitors.Monitor and screen incoming telephone calls and correspondence to the office, directing them as necessary to the appropriate areas.Coordinate administrative and executive support for conferences and meetings, including room bookings, travel, accommodation, and registrations.Coordinate Right to Information (RTI) and Legal Search requests.Arrange catering for the Executive Principal's meetings, as required.Arrange student meetings with the Executive Principal.Process, distribute, and file incoming and outgoing correspondence.Prepare and distribute confidential documents for School Council meetings and attend to take minutes, as needed.Reconcile the Executive Principal's corporate credit card.Suitable Qualifications:
Excellent verbal and written communication skills.Strong interpersonal and customer service skills.Ability to work independently, be self-motivated, and proactive.Demonstrated experience in managing dairies and calendars.Excellent organizational and time management skills.High level of proficiency in Microsoft Suite products, including mail merge processes and Excel.Ability to think logically and solve problems.Strong attention to detail, including accuracy and confidentiality.Proven ability to multitask and work well under pressure, managing shifting priorities and interruptions in an office environment.-
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