Business Operations Officer

1 day ago

Sydney, New South Wales, Australia Asian Development Bank Full time

We are looking for a Business Operations Officer to join our team in Sydney, Australia. As an Operations Assistant, you will provide administrative support to the Pacific Liaison and Coordination Office (PLCO) and assist with project implementation, technical assistance processing and implementation, database management, and logistics support.

Your key responsibilities will include:

  1. Managing supervisors' calendars in scheduling meetings with partners (internal and external)
  2. Processing missions and archiving related documentation (travel requests, expense reports)
  3. Processing requisitions and purchase orders for institutional procurement and assisting with budget preparation using eProc
  4. Providing logistics support, setting up meetings, and assisting with transportation for visiting missions to PLCO
  5. Preparing draft routine communications to governments and other partners, ensuring compliance with the latest ADB template and Handbook of Style and Usage and procedures
  6. Facilitating dispatch of signed communications
  7. Coordinating with government agencies on approval requests and outstanding obligations
  8. Supporting teams in related operation activities such as selection of consultants, processing of claims, contract variations, internal memos, and other documents
  9. Recording and maintaining information for project administration matters in ADB systems

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