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Executive Assistant to State Director Operations, Victoria
2 months ago
The Personal Assistant to the State Director plays a pivotal role in ensuring the seamless and efficient operation of the State Director's office. This position requires a highly organized, proactive, and detail-oriented individual with exceptional communication skills and the ability to maintain confidentiality at all times.
Key Responsibilities- Diary Management: Maintain and manage the State Director's complex and dynamic diary, scheduling appointments, meetings, and events, ensuring efficient use of time and minimizing conflicts.
- Meeting Coordination: Prepare agendas, collate and distribute meeting materials, take minutes, and follow up on action items.
- Travel Arrangements: Arrange domestic and international travel, including flights, accommodation, and ground transportation.
- Correspondence: Prioritize and manage email communication on behalf of your executive, ensuring items are actioned/referred appropriately.
- Event Management: Assist with the planning and execution of events, offsites, including securing speakers and all event-related tasks.
- Previous experience in an administrative role, ideally supporting senior leaders.
- Ability to problem-solve, multitask, and be flexible with priority of work, knowing what can be handled directly and when to escalate.
- Experience and/or willingness to learn how to create presentation packs.
- Resilience, open to feedback, and able to be proactive in identifying areas for improvement.
- Confidence to interact with senior leaders and handle sensitive information.
At Woolworths Group, we're committed to creating a workplace where everyone feels valued, respected, and empowered to reach their full potential. We believe in the importance of diversity, equity, inclusion, and belonging, and we're dedicated to fostering a culture that celebrates individuality and promotes a sense of community.
We're a global business with a rich history and a passion for innovation. We're proud to be a part of the Woolworths Group, a company that's committed to making a positive impact on the communities we serve.
