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Assistant Office Coordinator

3 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $72,000 - $96,000
Administrative Support Role

We are seeking a highly organized and detail-oriented individual to assist with daily operations, including cross-team coordination, reimbursement processing, travel budgeting, and payment management.

Key Responsibilities:

  • Ensure a tidy and organized office space while overseeing the inventory of pantry supplies.
  • Manage the distribution of gift cards and SIM cards, promoting seamless communication among staff.
  • Budget and monitor business travel expenses.
  • Verify and process reimbursements efficiently.
  • Handle payment applications with precision.
  • Address office inquiries and manage access devices, collaborating with building management and external service providers.
  • Work alongside internal and cross-functional teams to enhance operational efficiency.
  • Support international branches with expense analysis, gift procurement, leave administration, payroll assistance, and various other tasks.
  • Plan and coordinate engaging events and celebrations.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • A minimum of 2 years of pertinent experience in an administrative or office operations position.
  • Exceptional organizational and time management abilities, with a strong attention to detail.
  • Proficient computer skills, particularly in Microsoft 365 and Jira.
  • A proactive team player capable of working independently with minimal oversight.
  • Outstanding verbal and written communication skills in both English and Mandarin.

Benefits:

  • Competitive salary and performance-based bonuses.
  • Opportunities for career growth and development within a global company.
  • Collaborative and inclusive work environment with exposure to cross-region operations.
  • Health and wellness benefits.
  • Flexible working arrangements.