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Administrative Operations Coordinator

3 weeks ago

Perth, Western Australia beBeeAdministrative Full time $60,000 - $80,000
Job Title:

Administrative Support Specialist

Job Description:

The Administrative Support Specialist plays a key role in supporting the leadership team and driving operational efficiency across the business unit. This position is a parental leave cover and is offered on a 6–12 month basis based in Perth.

As an Administrative Support Specialist, you will provide high-level administrative support to the Vice President Commercial and Analysis, including diary management, calendar, email, and travel coordination ensuring smooth day-to-day operations.

  • Arrange travel itineraries, domestic and international, including flights, accommodation, car hire and transfers.
  • Provide administrative support and coverage during periods of leaves within Business Development and Commercial (BD&C) and Executive Assistants if required.
  • Organise and support meetings, workshops, and events, including logistics, agendas, and materials.
  • Manage onboarding for new team members and support HR-related activities such as performance and development tracking.
  • Oversee document and information management systems, ensuring accessibility and compliance.
  • Process expenses, approvals, and general administrative tasks with accuracy and efficiency.
  • Support the Purchase Requisition team with processing of Service Entries and raising Purchase Requisitions.
  • Works collaboratively with other country offices to improve overall function efficiency.
Requirements:

Key requirements for this role include:

  • Proven ability to work independently with integrity and discretion.
  • Strong organisational and communication skills.
  • Confident engaging with a wide range of internal and external stakeholders.
  • Proficient in Microsoft Office 365; experience with systems such as SAP, JIRA, and document management tools is advantageous.
  • Familiarity with regulatory compliance and risk systems is beneficial.
  • Experience with Power BI is a plus.
  • 4–6 years of administrative or executive support experience in a large organisation, ideally within the oil and gas sector.

Key Skills:

• Administrative Support

• Diary Management

• Travel Coordination

• Document Management

• Microsoft Office 365

• SAP, JIRA, and document management tools

• Regulatory Compliance and Risk Systems

• Power BI

• Oil and Gas Sector