Document Information Manager

3 days ago

Sydney, New South Wales, Australia beBeeRecord Full time $120,000 - $180,000
Job Title: Document Control Lead

As a key member of our team, you will play a pivotal role in establishing and managing the document / record management program, ensuring seamless project execution.

Key Responsibilities:

  • ECMS Administration: Set up and maintain the Electronic Content Management System based on project needs, registering, controlling, distributing, transmitting, filing, and archiving project records.
  • Plan and prioritize document/records management work, train personnel to perform assigned duties, and ensure quality assurance audits are met.
  • Develop and implement records retention and turnover plans, ensuring compliance with established standards.
  • Collaborate with internal teams to manage project access to the ECMS, perform associated tasks, and train others in these responsibilities.
  • Ensure timely processing of supplier and customer documentation within established schedule standards.
  • Prepare routine documents using standard office software as needed to support work activities.
  • Design and implement efficient systems for document processing, including communication and all project document types.

Requirements:

  • Minimum 5 years project-based experience managing document/records management programs, focusing on ECMS configuration, workflow coordination, and process development within the past 7 years.
  • At least 3 years supervisory or leadership experience managing document/records program teams within the past 5 years.
  • Advanced experience using Aconex, with at least 2 years practical application.

Essential Skills:

  • Intermediate to advanced proficiency in standard office automation tools, including Microsoft Excel, Outlook, and Word.
  • Ability to organize and prioritize document management tasks.
  • Strong interpersonal and customer service skills.
  • Flexibility to adapt to changes in work focus and collaborate across all organizational levels.

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