Administrative Project Support Specialist

1 week ago

Darwin, Northern Territory, Australia beBeeAdministrative Full time $92,000 - $110,000

Job Title: Project Coordinator

About the Role

We are seeking a highly organized and efficient Project Coordinator to join our administration team in Darwin.

Key Responsibilities:
  • Manage calendars, databases, and document systems with accuracy and precision.
  • Prepare meeting materials, agendas, and track follow-up actions to ensure seamless project delivery.
  • Liaise with internal and external stakeholders on behalf of senior leadership, maintaining confidentiality when required.
  • Maintain project records including minutes, action logs, risk registers, and reports, ensuring data integrity.
  • Support procurement, contract management, and budget tracking processes.
  • Coordinate with teams and stakeholders to ensure smooth project delivery, prioritizing tasks effectively.
  • Assist in creating presentations, reports, and dashboards for governance purposes.
Requirements

To be successful in this role, you will need:

  • Strong initiative, self-motivation, and excellent time management skills, with discretion when handling confidential information.
  • Ability to manage competing priorities and deliver high-quality outcomes with attention to detail.
  • Proven experience in project coordination or administration, preferably within complex or fast-paced environments.
  • Clear and effective communication skills, engaging confidently across diverse teams and cultures.
  • Solid digital literacy, including proficiency in word processing, calendar management, and various software applications.
  • A current Northern Territory driving license (or equivalent).
About Us

We are a reputable business driving real change across northern Australia, leading transformative projects through collaboration and inclusive teamwork. You'll be part of a diverse environment where ideas are shared freely, and every voice matters.

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