Operations Administrator

5 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $60,000 - $80,000

Job Title:

Business Operations Specialist

Job Summary:

The Business Operations Specialist is responsible for providing administrative support to the team, ensuring a smooth day-to-day operation of the business. This role involves managing all incoming calls in a professional manner, completing site induction and exit for all visitors/contractors, and performing basic administrative tasks such as mail sorting, document creation, printing, scanning, laminating, label making, filing, and maintaining stationery levels.

Key Responsibilities:

  • Manage all incoming calls in a professional manner.
  • Complete site induction and exit for all visitors/contractors, ensuring they are signed in and out using a secure system.
  • Perform basic administrative tasks such as mail sorting, document creation, printing, scanning, laminating, label making, filing, and maintaining stationery levels.
  • Assist with facilities maintenance, record-keeping, and reporting as per company and local legislative requirements.
  • Liaise with finance, procurement, and other business units to support internal procedures.
  • Provide timely updates to management on areas requiring attention and ensure required tasks are planned and completed accordingly.
  • Maintain the reception area, boardroom, staff lunchroom, and amenities such as the coffee machine and order consumables for the kitchen.
  • Assist with employee orientation and ID/security card management.
  • Responsible for workwear and marketing material ordering and maintenance.
  • Scan maintenance history files and logbooks, manage weekly diaries, and update training folders and plans as required.
  • Prepare training materials and records, book training courses, and assist with employee events.

Requirements:

  • 3+ years of experience
  • Certificate III Business Administration
  • Excellent interpersonal, oral, and written communication skills
  • Advanced Microsoft Office and Database applications skills
  • Ability to work independently, meet deadlines, and be self-motivated
  • Excellent attention to detail and high level of professionalism

Benefits:

This is an excellent opportunity for a highly motivated and organized individual to join our team and contribute to the success of the business.

Others:

We offer a dynamic and supportive work environment, opportunities for career growth and development, and a competitive salary package.

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