Multitasking Office Coordinator

3 days ago

Brisbane, Queensland, Australia beBeeResponsibilities Full time $95,000 - $110,000
Executive Support and Office Coordinator

This is a unique opportunity to step into a dual-role position that combines high-level support with coordination responsibilities.

You will be working closely with senior leaders to provide administrative assistance, manage calendars and travel arrangements, and coordinate meetings and events. Additionally, you will be responsible for managing the day-to-day operations of our office, including reception and visitor management, shared spaces and pantry supplies, meeting rooms and AV equipment, and internal events and engagement initiatives.

About the Role
  • We are looking for an organized and communicative individual who can work independently in a fast-paced office environment.
  • Your key responsibilities will include:
  • Managing complex calendars and travel arrangements across time zones.
  • Coordinating meetings and events, including scheduling, invitations, and catering.
  • Providing administrative assistance to senior leaders, including handling expenses, mail, and other tasks.
  • Maintaining shared spaces and pantry supplies, ensuring a clean and welcoming environment for all staff.
  • Overseeing reception and visitor management, greeting guests, and providing directions and information as needed.
  • Coordinating meeting rooms and AV equipment, ensuring seamless presentations and events.
  • Supporting internal events and engagement initiatives, such as team-building activities and company-wide meetings.
What You'll Bring
  • A minimum of 2 years experience in executive support and/or office coordination.
  • Strong organizational and communication skills, with the ability to work independently and as part of a team.
  • High emotional intelligence and a proactive mindset, with a focus on initiative and professionalism.
  • Confidence working with technology, including Microsoft Office Suite and other software applications.
Why This Role Stands Out
  • This is more than just a support role - it's a chance to help shape the culture and operations of our office.
  • You will be part of a collaborative and inclusive team that values initiative, professionalism, and people-first thinking.
Perks and Benefits
  • A competitive compensation package, including two annual 'ME Days' and 22 weeks of parental leave.
  • Opportunities for professional development and growth, including executive coaching and learning programs.
  • A healthy and wellness-focused environment, with discounts on health insurance and access to fitness classes and workshops.

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