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Administrative Support Professional
2 weeks ago
We are seeking a highly skilled and organised administrative professional to provide exceptional support to our management team.
This role is focused on delivering efficient and effective administrative services, ensuring the smooth operation of our business.
The successful candidate will be responsible for managing front desk duties, office supplies, financial administration, and human resources activities.
Key Responsibilities- Provide a warm and professional welcome to all visitors and clients, managing phone and email communications
- Coordinate schedules, appointments, and internal communications across teams
- Maintain an organised, well-equipped, and presentable office environment
- Premises management: Oversee office suppliers, repairs & maintenance, cleaners and shopping for office/kitchen provisions
- Liaise with suppliers to organise office visits, presentations and office library management
- Troubleshoot office and staff issues, roll out system updates/product changes/updates as well as being the conduit between staff and the IT provider
- Support team needs, including preparing documents, subscription management, Architectural registrations, proposals, contracts and general administration
- Accounts payable & receivable administration such as monthly invoicing, payment follow up and processing Supplier Invoices
