Order Administration and Coordination Specialist

5 days ago

Brisbane, Queensland, Australia beBeeAdministration Full time $60,000 - $88,000
Order Administration and Coordination Specialist

This role involves the administration of orders for equipment, materials and services. The successful candidate will communicate with suppliers and personnel within the organization to establish clear definition of requirements, and to assure performance to order terms and conditions.

The specialist will prepare bidder pre-qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers orders. They will also assist with implementation of project supply chain procedures and coordinates or monitors the completion of administrative tasks.

Additionally, the specialist will monitor and conducts inquiries into areas of supplier performance as assigned.

Key Responsibilities:
  • Forms and issues orders by preparing bidders' lists, prequalifying bidders, forming bid package, issuing bid requests, coordinating bidders' questions, receiving bids, preparing Commercial Bid Summary and recommendation letter, recommending and securing approvals in accordance with established procedures, and preparing and committing orders.
  • Administers assigned orders by gathering and compiling support data for the preparation of documents and the administration of orders, prepares and maintains control and status reporting documents, establishes files and controls for all outgoing and incoming correspondence on each assigned order, monitors supplier performance for conformance to commercial terms, monitors activities by Engineering and other in-house functions to ensure compliance with the order terms, initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions, informs or works with other project Supply Chain personnel as assigned to the administration of the assigned orders, analyzes and distributes suppliers' reports specified in the order/contract, organizes materials for the preparation of meetings, presentations and training sessions, and assists in the preparation of periodic status reports.

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