Legal Secretary

3 days ago


Melbourne, Victoria, Australia Kaleidoscope Legal Recruitment Full time
About the Role

We are seeking a highly skilled and organized Administrative Assistant to join our Construction Team at Kaleidoscope Legal Recruitment. The ideal candidate will have prior experience working in a fast-paced environment and be confident in providing high-level secretarial support on a range of front and back-end construction matters.

Key Responsibilities
  • Document Preparation: Prepare and draft correspondence, documents, and other materials as required.
  • Billing and Finance: Manage billing, invoicing, and financial transactions related to construction projects.
  • File Management: Organize and maintain accurate and up-to-date files, records, and databases.
  • Travel Arrangements: Coordinate travel schedules, itineraries, and arrangements for team members and clients.
  • Diary Management: Manage and coordinate calendars, schedules, and appointments for team members and clients.
  • Liaising with Clients: Communicate effectively with clients, stakeholders, and team members to ensure seamless project execution.
  • General Administrative Tasks: Perform various administrative tasks as required to support the Construction Team.
Requirements
  • Experience: Prior experience working in a fast-paced environment, preferably in a construction or law firm setting.
  • Skills: Excellent communication, organizational, and time management skills.
  • Education: Relevant qualifications or certifications in administration, secretarial studies, or a related field.
What We Offer

We offer a competitive salary, flexible working arrangements, and opportunities for career development in a dynamic and supportive team environment.


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