Highly Skilled Administrative Professional
5 days ago
We are seeking a highly skilled and experienced Executive Support Specialist to provide confidential administrative, secretarial, and executive support to senior management within the Finance, Procurement, and Facilities Division.
The successful candidate will be responsible for providing high-quality administrative support functions, including developing, implementing, and evaluating systems, processes, strategies, plans, and reports. They will also maintain effective time management practices, coordinate diary appointments, prioritize correspondence, and respond to outstanding queries.
Key Responsibilities:
- Develop, implement, and review executive support systems and procedures within the team.
- Maintain accuracy in all correspondence and administrative documents using software programs and adhering to departmental standards.
- Encourage an environment where high-quality services are delivered by continually improving administrative systems and processes.
- Monitor progress and report to senior management on various projects; undertake investigation, research, and analysis of sensitive matters.
- Provide human resource functions; maintain establishment records and liaise with strategic HR or recruitment agencies.
- Develop and implement information management activities; maintain web management and develop administrative procedures.
- Assist with planning divisional conferences and forums; coordinate professional development activities and induction programs.
Requirements: The ideal candidate will possess excellent communication, organizational, and problem-solving skills, as well as experience in executive support and administration.
About This Role: As an Executive Support Specialist, you will have the opportunity to work closely with senior management to develop and implement effective administrative systems and procedures. You will be responsible for providing high-quality support to ensure the smooth operation of the Finance, Procurement, and Facilities Division.
What We Offer: We offer a competitive salary and benefits package, as well as opportunities for career growth and professional development. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
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