Highly Skilled Administrative Support Professional
2 days ago
We are seeking a highly skilled and motivated individual to join our team as an Executive Services Officer. In this role, you will be responsible for providing high-level administrative support to senior executives, including diary management, travel arrangements, and workflow coordination.
The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving. They will also have the ability to work effectively in a fast-paced environment, prioritize tasks, and manage multiple projects simultaneously.
Key responsibilities of the role include:
- Providing administrative support to senior executives, including diary management, travel arrangements, and workflow coordination
- Preparing and managing confidential documents, reports, and correspondence
- Interpreting and applying departmental and school policies, ensuring compliance with legislative and procedural requirements
- Recording and distributing meeting minutes, and providing summaries of briefings as directed by senior executives
- Managing and maintaining the school calendar, ensuring accuracy and timeliness of key dates and events
- Handling school purchases using corporate cards, including reconciliation of statements and management of supporting documentation
- Assisting senior executives with teacher absences by maintaining absence registers, booking relief staff, and managing entries in payroll systems
- Coodinating and managing key school events, such as awards nights, graduations, and parent-teacher interviews
- Collaborating with teaching staff and student services teams to produce and distribute consent forms for excursions
- Providing additional administrative support for school events, including creating certificates, assisting with bookings, and other tasks as required
This is an exciting opportunity for a motivated and organized individual to join our team and contribute to the success of our school community.
Applicants should submit their resumes and a written statement outlining their relevant skills and experience. We welcome all applicants and are committed to providing equal employment opportunities.
About the School: Our school is committed to providing quality pathways to success for every student. With a focus on high standards, strong foundations, and innovative teaching, we value quality, harmony, and sustainability.
About You: We are seeking a highly motivated and detail-oriented professional with excellent communication skills and a strong commitment to supporting executive leadership. You should be highly organized, structured, and adaptable, with the ability to manage both high-level responsibilities and day-to-day tasks with efficiency and professionalism.
Your Role: As the Executive Services Officer, your responsibilities will include, but are not limited to, the key responsibilities listed above.
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