Team Coordinator
2 weeks ago
About this role
We are seeking a proactive and motivated individual to join our Planning Team as a Team Administrator. Based in our Sydney CBD office, this role is an integral part of our operations, providing high-quality administrative and word processing support to the wider team.
The Opportunity
This is an exciting opportunity for a detail-oriented and organized individual to join our team and contribute to the success of our operations. As a key member of our team, you will be responsible for providing administrative support to our directors and team members, ensuring the smooth operation of our office.
Your role:
- Serve as a staff and client interface, coordinating appointments and providing assistance where appropriate.
- Set up new assignments on our Practice Management System, ensuring relevant Terms of Agreement and Sub-Consultants agreements are obtained.
- Manage and oversee monthly project invoicing for the team.
- Provide administrative support to our directors and team members, including invoicing support, project scheduling, and high-level report formatting.
- Creation of relevant expense reports and entry of disbursements on behalf of directors, including reconciliation and entry of expense items and receipts.
- Managing and monitoring of emails, diary, conference and meeting room bookings, catering, and video conference arrangements.
- Supporting the coordination of team meetings, marketing activities, events, and resources.
About Us
Urbis is a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, work-life balance, health & wellbeing programs, and generous parental leave policy for both primary & secondary carers.
About You:
- Experience in a similar role supporting multiple people.
- Intermediate level of experience using the Microsoft Office suite of products (Outlook, Word, Excel, and PowerPoint).
- You have previous experience working with Project/Business Management Systems, including invoicing.
- You have exceptional written and verbal communication skills.
- Proven ability to multi-task and successfully manage multiple priorities simultaneously.
- Thriving in a collaborative environment, you're a true team player.
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