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Team Coordinator

2 months ago

Sydney, New South Wales, Australia Urbis Full time
About this role

At Urbis, we're passionate about creating meaningful, sustainable cities and communities. As a Team Administrator or Senior Team Administrator, you'll play a vital role in supporting our Economics and Property team.

Key Responsibilities
  • Manage and monitor emails, diaries, conferences, and meeting room bookings, catering, and video conference arrangements.
  • Create expense reports on behalf of Directors, including reconciliation and entry of expense items and receipts.
  • Organize travel arrangements, including flight and hotel bookings, car hire arrangements, and other transportation arrangements.
  • Coordinate team meetings, marketing activities, events, and resources.
  • Provide administrative support to the wider team, including report and document preparation, data entry, and excel formatting.
  • Coordinate tender responses and document production in a fast and accurate manner.
  • Assist with monthly invoicing for the team and coordinate invoicing with Directors.
  • Provide technical support on Microsoft Office Suite, Urbis Practice Management System (BST), and expense management systems.
About You
  • Demonstrated experience in a similar role supporting multiple stakeholders.
  • Excellent knowledge and skills in Microsoft Office suite of products (Word, PowerPoint, and Excel).
  • Experience using the systems – BST (desirable).
  • High proficiency in both spelling and grammar.
  • Exceptional time management and organizational skills.
Why Urbis?

We're committed to fostering an inclusive, flexible, and diverse work environment. We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break.

  • Active mentorship by experienced professionals.
  • Investment in ongoing training with an annual training budget.
  • Monthly morning teas and regular social events.
What We Offer

Salary continuance insurance, a generous parental leave policy, health and wellbeing programs, and more.