Senior Document Management Specialist
4 days ago
We are currently seeking an experienced Senior Document Management Specialist to join our team at Parklife Metro. This is a fantastic opportunity for the right candidate to be part of a landmark city shaping project in Greater Western Sydney.
About UsParklife Metro is working on an exciting new metro rail infrastructure project, which will provide a major economic stimulus for Western Sydney. As a D&C Contractor member, we will be responsible for the successful delivery of the design and construction elements of the project.
Job DescriptionThe Senior Document Management Specialist will play a key role in ensuring the smooth operation of document control processes within our organization. This includes maintaining organized and updated documents using document management software, registering, filing, retrieving, disposing, and transmitting engineering documentation.
The ideal candidate will have experience working on large-scale construction projects or other suitable projects, with a strong understanding of Microsoft Office applications and relevant software such as TeamBinder and Aconex.
Responsibilities- Maintain the Agreement's Register updated
- Ensure that the Document Control procedure requirements are complied
- Distribution of Agreements to Vendors and Internal Stakeholders
- Archiving of company records and printing/copying documentation
- Reports on Department activity according to customer requirements
- Prepare monthly reports to internal management
- Checking, processing, and numbering of documents (including Design documents and its revisions) and ensuring that they comply with specified format and standards
- Issue all external correspondence to external parties through database
- Issue and distribute controlled correspondence, document copies and records of latest revisions to relevant internal and/or external parties, as applicable, in a timely manner
- Maintain project-controlled documents' registers as directed by the Design Engineering manager (Management Plans, transmittals, Controlled Documents Revisions Register, etc)
- Upload all project Documentation into the project database in a timely manner
- Assist in the document review, approval, and verification superseding process
- Make recommendations on process improvements and functionality of document delivery associated workflows
- Generating reports of document status
- Supersede and dispose out-of-date documents in both electronic and hard copy forms in a clearly marked 'superseded' directory or storage folders
- Relevant tertiary qualifications or equivalent experience
- Minimum 2-3 years' experience in Administration, Document Control, Procurement or Finance Reporting
- Experience working on large scale construction projects or other suitable projects works
- Experience on In-eight TeamBinder and relevant softwares
We offer a competitive salary range of $80,000 - $110,000 per annum, depending on experience. You will also have access to Defined career progression and development opportunities and a Competitive remuneration package.
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