Senior Buying Operations Coordinator

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $60,000 - $90,000
Job Title: Buyer Administrative Assistant

We are seeking a highly organized and detail-oriented buyer administrative assistant to join our team. As a key member of our buying team, you will be responsible for assisting with day-to-day operational tasks, managing purchase orders, and maintaining data integrity across our systems.

About the Role:

This is an exciting opportunity for a problem solver and self-starter who loves collaborating and figuring things out. If you're passionate about working in a fast-paced environment and are looking for a role that will challenge you and help you grow, then we'd love to hear from you.

Responsibilities:
  • Ensure completion of required administrative tasks related to buying (writing purchase orders, new item setup, pricing worksheets, PO tracking, etc)
  • Build data analytical skills and maintain data integrity across the system (i.e., Shopify, Inventory Planner, NetSuite, and any proprietary tools built in Microsoft Excel and/or Google Sheets)
  • Maintain reports and tools as needed by the merchandising team
  • Monitor deliveries, including late deliveries, incorrect/partial deliveries, and incorrect invoices
  • Help with campaign collection lifecycle
  • Assist in building a collection line list for monthly Marketing stories
  • Aid buyers in assorting and tracking products until Marketing handoff
  • Help assist with Quarterly projects for the merchandising team (ex: Hindsights)
  • Work with the Warehouse team to pull any TOP samples missing for Ecommerce shoots
  • Plan and prioritize workload to meet deadlines and increase efficiency
  • Perform general administrative duties for the merchandising team as needed
  • Build and maintain strong relationships with suppliers
  • Ensure completion of required administrative tasks related to buying
  • Help manage the TOP sample process and ensuring items are described and passed over to marketing in a timely manner
  • Preparation of new arrivals, including product descriptions, tagging and sub-category tagging for both regions
  • Ensure that the product description page is free of errors and up to current standards.
Requirements:
  • 6-12 months experience in a similar position
  • Encourage a strong team spirit between all departments of the business through regular communication
  • Build and maintain a strong professional relationship with the merchandising team
  • Build and maintain a professional relationship with all suppliers
  • Maintain a close working relationship with the finance and operations team to ensure correct inventory and fast responses to invoicing/product issues
  • Knowledge of Excel and Google Sheets
  • Outstanding communication skills
  • Strong detail orientation and thoroughness
  • High degree of flexibility and initiative
Benefits:
  • Flexible scheduling & rostering practices - We work around your availability
  • Amazing employee discount program (50%)
  • Company paid employee assistance & mental health plans (EAP)
  • Individual & team-based leadership development programs
  • Positive company culture that celebrates both personal & company milestones

We offer you the chance to make a daily impact on a global business. We look forward to meeting you.

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