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Operational Support Specialist

3 weeks ago

Saint Leonards, Victoria, Australia beBeeOperations Full time $55,000
Job Title: Operational Support Specialist

This role involves assisting senior management in streamlining business operations, prioritizing tasks, and ensuring the organization runs smoothly.

The ideal candidate will be highly organized, proactive, and able to work independently with a solution-oriented mindset.

Key Responsibilities:
  • Be the point person for team processes, operations, and accountability.
  • Capture meeting notes, assign tasks, and update project management tools.
  • Maintain and improve workflows and data in various systems.
  • Create and update reports, processes, and documentation.
  • Ensure team accountability by following up on tasks and deadlines.
  • Respond to customer and team support inquiries.
  • Organize team activities, travel, and other internal and external engagements.
  • Assist with staff onboarding and offboarding.
  • Provide ad-hoc administrative support, including research, errands, and organization for the wider team.

What We're Looking For:

  • A highly organized and proactive individual who can work independently.
  • An ability to maintain confidentiality and handle sensitive information discreetly.
  • Excellent communication and interpersonal skills, with the ability to interact with colleagues at all levels.
  • A strong attention to detail and ability to prioritize tasks effectively.
  • Experience with project management tools and workflows is an asset.

About This Role:

  • This is a full-time position that requires a high level of autonomy and self-motivation.
  • The successful candidate will be working closely with senior management to streamline business operations.
  • This role offers opportunities for growth and professional development within the organization.