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Administrative Assistant

2 weeks ago

Perth, Western Australia Airswift Full time

**About Us:**

Airswift is an international workforce solutions provider with a strong presence in the energy, mining, infrastructure, and technology sectors. Our company is built on a foundation of delivering exceptional services to our clients and fostering a collaborative workplace culture.


**Job Summary:**

We are seeking a highly skilled Site Administrator to join our team. This is a fantastic opportunity for someone who enjoys working on-site, collaborating with others, and contributing to the success of our projects.


**Responsibilities:**

  • Support the mobilization of workforces and ensure the timely delivery of site materials.
  • Perform site inductions, prepare site packs, and collate site dockets to maintain compliance with safety protocols.
  • Prepare toolbox content, collate and check plant pre-starts, Hazchats & toolbox talks to maintain a safe working environment.
  • Coordinate site inspections and deliveries to meet project deadlines.
  • Prepare requisitions, goods receipts, and raise purchase orders to manage site resources effectively.
  • Collate and control quality documentation such as ITP's and Timesheets to ensure accuracy and completeness.
  • Maintain files, records, and reports to provide insights into site performance.
  • Assist HSE and Quality teams as required to maintain high standards of safety and quality.
  • Take minutes on client meetings and document interface to ensure effective communication.
  • Manage and maintain clothing, PPE, and other office/site supplies to ensure a safe and efficient work environment.
  • General administration and ordering of stationery and staff amenities to support site operations.