Administrative Assistant

4 days ago

Perth, Western Australia VenuesWest Full time

Branch: School of Special Educational Needs: Sensory

Division: Service Delivery - Statewide Services

Salary: Level 2, $66,449 - $71,191 per annum (pro-rata) (DOE (SSO) CA 2022)

This is a permanent part-time (0.8FTE) position commencing Term 2, 2025

The School of Special Educational Needs: Sensory (SSEN: S) provides educational support for children with hearing loss, vision impairment or dual sensory loss in both public and non-government schools across Western Australia. The staff strive to meet the individual needs of learners by providing educational support for children and students while supporting schools to provide accessible learning environments, curriculum and school communities. Educational support is available across the public school and non-government system, from birth to Year 12. SSEN: S is part of a network of specialist schools which operate under the Statewide Services pillar of Service Delivery.

The Role

The Administrative Assistant will be responsible for coordinating incoming and outgoing correspondence, telephone calls and visitor and parent enquiries, as well as arranging meetings, distributing meeting agendas and taking meeting minutes. Administrative Assistants will also assist with travel arrangements and bookings, preparation of the budget and payment of accounts, assisting with recruitment processes, payroll and HRMIS entries, creating and maintaining student files and information and providing administrative support to the Sensory Leadership Team.

Ideally, the successful applicant will be well organised with the ability to show initiative and are able to multitask, switching from one task to another when required to meet tight deadlines. They should be confident in supporting a leadership team, with previous experience in general administrative duties, processing accounts, monitoring expenditure and communicating with a wide range of stakeholders. It is highly desirable for applicants to have sound experience in using Excel and a variety of database systems as well as experience in managing highly confidential information.

Eligibility

  • be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
  • obtain a valid Working With Children Check before you start; and
  • consent to a National Criminal History Check with the Department's Screening Unit.

Application Instructions

Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.

Step 2: Attach your documents

Your application should include:

  • A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
  • A three (3) to four (4) page statement addressing the following selection criteria as outlined in the attached JDF
    • Demonstrated experience in general administrative duties.
    • Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
    • Demonstrated sound written, verbal and interpersonal communication skills, including the ability to liaise effectively with a wide range of individuals at all levels in a variety of contexts.
    • Demonstrated well developed keyboarding and computer skills including a working knowledge of databases, spreadsheets, word processing and experience using an electronic records management system.
    • Demonstrated initiative and sound organisational skills, including the ability to work independently or as part of a team.

Your application must be received before the closing date and time. Late applications will not be accepted.

Applications close: 4.30pm (AWST) on Wednesday, 26 March 2025

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