Chief Administrative Specialist

7 days ago

Alton Downs, Australia beBeeAdministrative Full time $65,000 - $95,000
Job Overview

The organization seeks a seasoned professional to oversee administrative operations, procurement, and accounting functions. As a key team member, the individual will ensure efficient functioning of office facilities and support services.

The ideal candidate will possess a strong understanding of basic accounting principles, proficiency in MS Office, and experience with accounting/ERP software. They will also exhibit excellent organizational and communication skills, with the ability to multitask and work independently.

This is a senior-level contract role requiring 2–4 years of experience in administration, procurement, or accounting-related roles. The successful candidate will hold a Bachelor's degree in Business Administration, Commerce, or a related field.

Key Responsibilities
  • Oversee general administrative tasks such as office maintenance, inventory management, vendor coordination, and documentation.
  • Maintain and update administrative records, files, and reports.
Procurement & Purchase Orders
  • Create and manage Purchase Orders (POs) in accordance with established guidelines.
  • Coordinate with vendors and suppliers for procurement needs.
  • Ensure timely delivery and quality compliance of ordered goods/services.
Accounting & Invoicing
  • Verify and process Purchase Invoices against POs and delivery notes.
  • Support month-end closing by ensuring all purchase-related documentation is accurate and complete.
Compliance & Coordination
  • Ensure all administrative and procurement activities comply with internal controls and audit requirements.
  • Liaise with internal departments for cross-functional support and process alignment.
Requirements
  • Bachelor's degree in Business Administration, Commerce, or a related field.
  • 2–4 years of experience in administration, procurement, or accounting-related roles.
  • Good understanding of basic accounting concepts.
  • Proficiency in MS Office.
  • Strong organizational and communication skills.

This is a challenging opportunity for an experienced professional looking to leverage their expertise in administration, procurement, and accounting.

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