Administrative Operations Coordinator
6 days ago
CELOTTI WORKFORCE is seeking a skilled Operations Administrator to join our manufacturing client in Darwin, NT. This is a full-time, permanent role with a competitive salary.
Key Responsibilities
- Provide administrative support for efficient office operations, including maintaining physical and digital filing systems.
- Answer phone calls, manage emails, and schedule appointments, ensuring seamless communication.
- Arrange travel, draft letters, and prepare reports and documents with attention to detail.
- Manage meeting logistics, including agendas, minutes, and catering, to ensure successful events.
- Ensure office equipment and supplies are well-maintained, promoting a productive work environment.
- Handle invoicing and follow-up on material orders, ensuring timely and accurate transactions.
- Support front-of-house operations, assisting walk-in customers with professionalism and courtesy.
- Assist with project claims, inductions, and onboarding paperwork, streamlining processes.
- Manage project communications, including status updates and variations, to maintain transparency.
- Maintain licences register, ensuring all necessary certifications are up-to-date.
- Process payments and provide supply-only quotes as needed, promoting financial efficiency.
Requirements
- Diploma or Certificate IV in Business Administration, or relevant industry experience.
- 3 years' experience in a similar role, or industry experience, demonstrating expertise.
- Intermediate - Advanced Microsoft Office skills (Word, Excel, PowerPoint, and Outlook), with proficiency in MYOB an advantage.
- Excellent verbal and written communication skills, with the ability to work effectively in a team.
- Ability to complete tasks on time, maintain a clean and organized office, and prioritize responsibilities.
- Maintain professional interactions with clients, stakeholders, and colleagues at all times, promoting a positive work environment.
How to Apply
For more information and to apply, please contact Bec Thorn from CELOTTI WORKFORCE at rebecca@celotti.com.au or call 1300 235 688.
About Us
CELOTTI WORKFORCE is a specialist provider of temporary and permanent blue and white collar staff to the building, infrastructure, and resources sectors across Australia.
We believe in strength through diversity and are committed to providing an inclusive, respectful, and fair working environment. We encourage applications from women, Aboriginal Australians and Torres Strait Islanders, and people of all backgrounds and beliefs.
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