Operations Coordinator
2 weeks ago
Celotti Workforce is seeking a highly organized and detail-oriented Operations Administrator to join our team in Darwin, NT. As a key member of our operations team, you will be responsible for providing administrative support to ensure the smooth operation of our office.
Key Responsibilities:- Provide administrative support for efficient office operations, including maintaining physical and digital filing systems, answering phone calls, managing emails, and scheduling appointments.
- Arrange travel, draft letters, prepare reports and documents, and manage meeting logistics, including agendas, minutes, and catering.
- Ensure office equipment and supplies are well-maintained, handle invoicing, and follow up on material orders.
- Support front-of-house operations, assisting walk-in customers, and assist with project claims, inductions, and onboarding paperwork.
- Manage project communications, including status updates and variations, and maintain licences register (e.g., driver's licenses, first aid, forklift, working at heights).
- Process payments and provide supply-only quotes as needed.
- Diploma or Certificate IV in Business Administration, or relevant industry experience.
- 3 years' experience in a similar role, or industry experience.
- Intermediate - Advanced Microsoft Office skills (Word, Excel, PowerPoint, and Outlook).
- MYOB experienced preferred.
- Excellent verbal and written communication skills.
- Ability to complete tasks on time while maintaining a clean, stocked, and presentable office/showroom.
- Maintain professional interactions with clients, stakeholders, and colleagues at all times.
Celotti Workforce is a specialist provider of temporary and permanent blue and white collar staff to the building, infrastructure, and resources sectors across Australia. We seek the highest caliber candidates for our assignments, which span small to major engineering and construction projects and mainstream operations in our select sectors.
We are committed to providing an inclusive, respectful, and fair working environment; encouraging applications from women, Aboriginal Australians and Torres Strait Islanders, and people of all backgrounds and beliefs to apply for our positions.
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