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Operational Assistant

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $100,000

Administrative Support Specialist Opportunities

The Role:

This key position provides essential support to management and teams, both locally and across the APAC region. Key responsibilities include providing general administrative assistance, diary management, office coordination, supplier liaison, asset management, shared mailbox management, and supporting finance with client billing and expense tracking.

  • Provide comprehensive administrative support to the Sydney office team.
  • Support local management and the Regional Director - NSW with various tasks and projects.
  • Manage office operations, including phone answering, supplier relations, asset maintenance, and building liaison.
  • Jointly oversee the shared mailbox for the APAC business support team.
  • Work within company systems to establish new matters, track expenses, and assist the Finance team with billing.
  • Coordinate corporate travel arrangements.
  • Support tender creation and submission processes.
  • Organise internal events in line with company protocols.
Requirements:
  • Strong communication and interpersonal skills to interact effectively with all organisational levels.
  • Ability to manage and prioritise tasks efficiently to meet deadlines.
  • Proficiency in Microsoft Office applications.
  • Attention to detail and accuracy in completing tasks, such as reporting and correspondence.
  • Aptitude for resolving issues proactively and effectively.
  • Capacity to understand corporate operations and procedures, handling confidential information.
Benefits:

Unlock your potential with endless opportunities for growth, learning, and making a positive impact.

Seniority level:

Mid-Senior

Employment type:

Full-time

Job function:

Administrative and Accounting/Auditing

Industries:

Business Consulting, Construction, Engineering Services