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Administrative Support Specialist

2 months ago

Epping, Australia Level Group ANZ Full time
{"title": "Administrative Support Specialist", "content": "Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at Level Group ANZ. As a key member of our operations team, you will be responsible for providing high-level administrative support to ensure the smooth running of our business operations.

Key Responsibilities
  • Provide administrative support to ensure strong customer communication and satisfaction.
  • Manage front office operations, including inbound and outbound calls and emails.
  • Process purchase orders and supplier invoices.
  • Manage weekly payroll, including processing employee salaries and ensuring accurate and timely payments.
  • Manage Accounts Payable and Receivable, including invoice processing, vendor payments, and customer invoicing.
  • Perform Bank Reconciliations to ensure accurate financial transaction recording and resolve discrepancies.
  • Prepare and lodge BAS, IAS, and PAYG with the ATO in compliance with relevant regulations.
  • Manage Superannuation payments, ensuring compliance with regulations and accurate recording of contributions.
  • Reconcile credit card transactions, ensuring accuracy and resolving any discrepancies.
  • Schedule preventative maintenance jobs and ensure Electricians are aware of their schedules.
  • Keep maintenance electronic forms up to date and track job progress.
  • Complete Invoicing and ensure purchase orders are in place for each job.
  • Ensure jobs have accurate time and material allocation.
  • Develop and maintain procedures for each task.
Requirements
  • At least 3 years experience in a similar role.
  • Experience using Xero.
  • Experience using a job management system and scheduling.
What We Offer
  • Great working environment.
  • Modern office.
  • Fast-paced environment.
", "lang_code": "en-US"}