Executive Support Officer
3 days ago
Pitcher Partners is a leading network of independent Australian firms dedicated to driving growth and ambition for our clients and people.
Job SummaryWe are seeking an experienced Executive Support Officer to provide high-quality secretarial and administrative support to two Principals and their teams in our Private Business and Family Advisory division.
Key Responsibilities- Provide exceptional daily support to the Principals and their teams, handling all administrative and general requirements with precision and efficiency.
- Manage document flow, ensuring accurate scanning, filing, and documentation while maintaining confidentiality.
- Coordinate daily/weekly team meetings by preparing agendas, documenting minutes, distributing information packs, and chasing actions to ensure timely completion of tasks.
- Prepare client correspondence, including Tax Summaries, Bound Packs, Client Meeting Packs, and Mail Merge documentation, demonstrating attention to detail and professionalism.
- Oversee correspondence through the ATO Portal and BAS Lodgments, guaranteeing compliance and accuracy.
- Maintain and update client information across the firm's systems to ensure seamless onboarding and offboarding processes.
- Collaborate with team leaders to manage workflow, allocate resources, and meet client commitments during WIP meetings.
- Coordinate monthly fees and billing activities with designated teams, promoting efficient financial management.
- Proven experience as an Administrative Professional or Executive Assistant in a similar role.
- Excellent typing skills (minimum 60 wpm) with high accuracy (98%).
- Proficiency in MS Office Suite products, including Word, Excel, Outlook, and Teams.
- Familiarity with accounting software, such as Xero, Now Infinity, and Practice Ignition.
- Superior written and oral communication skills, ensuring clear and effective interaction with stakeholders.
- Strong numeracy skills and ability to manage time efficiently, adapting to changing priorities and deadlines.
Pitcher Partners offers a supportive work environment, opportunities for professional growth, and a range of benefits, including:
- A competitive salary: $80,000 - $110,000 per annum, depending on experience.
- 12 weeks paid parental leave.
- Flexible working arrangements.
- Community leave program.
- Purchased leave program.
- Employee Assistance Program.
- Firm-subsidized social club.
- Workplace giving program.
If you are a motivated and organized individual looking for a new challenge, please submit your application, including your CV and cover letter.
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