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Professional Operations Specialist

4 weeks ago

Sydney, New South Wales, Australia Allens Operations Pty Ltd Full time

About Us

Allens Operations Pty Ltd is a leading law firm in Sydney, committed to delivering high-quality services and supporting the growth of our clients.

We are seeking an experienced Professional Operations Specialist to join our Practice Support team. As a key member of our team, you will work closely with Partners and senior legal operatives to provide exceptional business support and play a critical role in assisting them manage their practice.

Your Key Responsibilities

  • You will ensure that senior operatives receive timely and accurate financial support, including diary management, expense management, document management, and Learning Management System (LMS) administration.
  • Manage administrative client requirements to maintain consistent client service delivery across matter teams.
  • Understand commercial drivers of a legal practice, interpret data, and apply client knowledge when supporting partners with practice management.
  • Oversee all administrative duties associated with the financials of a matter, including billing, e-billing audits, tracking of non-dispatched bills, missing timesheets, cost estimates, and reporting.
  • Collaborate with team members within and outside the Practice Support team to deliver high-quality work and meet internal and external stakeholder expectations.
  • Provide guidance and share knowledge on drafting, producing documents, and practice management processes and procedures.

About You

To succeed in this role, you will have:

  • Relevant experience in a similar position, preferably in a law firm or professional services environment.
  • Excellent written communication skills and attention to detail, with the ability to draft correspondence, presentations, pitch documents, and slide packs efficiently.
  • Strong organizational skills and adaptability in a dynamic environment with diverse stakeholders.
  • A proactive approach, problem-solving skills, and willingness to take ownership of tasks and projects.
  • Effective influencing skills to manage relationships with stakeholders and contribute to positive outcomes.
  • A passion for learning, networking, and mentoring others.

What We Offer

  • A competitive salary: $80,000 - $100,000 per annum, depending on experience.
  • A hybrid working arrangement, with 60% of your time spent in the office and flexibility to accommodate your work-life balance needs.
  • Access to comprehensive training and development opportunities to enhance your skills and advance your career.
  • A supportive team environment with opportunities for collaboration, growth, and recognition.
  • An inclusive culture that values diversity, equity, and social justice, with opportunities to participate in community programs and initiatives.

Career Development

Allens offers a unique Career Deal, providing a transparent approach to career development and opportunities for growth. Our international alliance with Linklaters enables us to offer secondments worldwide.

Perks and Benefits

  • Market-competitive fixed remuneration package.
  • Generous incentive plan recognizing billable and broader contributions.
  • Salary continuance insurance.
  • Employee recruitment referral program.
  • Discounts at hundreds of suppliers.
  • Health and travel insurance.
  • Charity matched funding program.
  • Fully subsidized gym memberships.
  • Annual flu vaccinations.
  • Skin checks.
  • In-house snacks and catered meals.
  • Subsidized sporting and social activities.
  • Employee Assistance Program.
  • Wellbeing coaching and financial coaching.
  • Regular wellbeing sessions with our in-house consulting Psychologist.