RTO Administration Specialist

7 days ago

Perth, Western Australia Civmec Full time
Company Overview

Civmec is a leading Australian-owned provider of integrated, multidisciplinary engineering and construction services, catering to the energy, resources, infrastructure, marine, and defence sectors. With a robust pipeline exceeding $900 million in current and future projects, our diverse operations enable us to engage extensively across the nation, supporting a wide array of landmark initiatives and offering various career development opportunities for our workforce.

Role Overview

This position presents an excellent opportunity for an individual eager to advance their career within a Registered Training Organisation, specifically in the Human Resources and Learning and Development domain.

As part of our Training Team, you will oversee the comprehensive management of all training requests, which includes results management and financial updates. This role is highly interactive and requires a strong commitment to quality customer service, along with exceptional communication skills for effective stakeholder engagement.

Key Responsibilities
  • Manage and allocate all training requests, including enrolments, confirmations, and notifications.
  • Schedule and allocate training resources, such as trainers and training venues.
  • Process student results and issue Qualifications and Statements of Attainment.
  • Handle Accounts processes, including Purchase Order Requisitions, Accounts Payable, and Accounts Receivable.
  • Organize RTO General Meetings, including scheduling, agenda preparation, minute-taking, and distribution.
  • Assist with funding claims related to the construction industry.
  • Maintain a register of External Training Providers nationwide.
  • Process external training requests for training that cannot be fulfilled by Civmec RTO, including liaising with external RTOs, issuing purchase orders, maintaining training records, and uploading certifications upon course completion.
  • Maintain the RTO booking dashboard.
  • Manage the training inbox and communications for both internal and external stakeholders.
  • Support Career Fairs, Expos, School Career Days, and Community Events.
Candidate Profile

The ideal candidate will possess the following qualifications and skills:

  • Proven experience in administration within a fast-paced environment.
  • Experience in coordinating schedules or planning work to meet multiple customer needs.
  • Strong attention to detail coupled with effective time management skills.
  • Ability to develop and implement new processes or enhance existing ones.
  • Proficiency in the MS Office suite.

Potential career advancement opportunities include:

  • Learning and Development Liaison.
  • RTO Trainer and Assessor.
  • Recruitment/HR roles.
  • Project/Site Support positions.

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