Senior Administrative Coordinator
6 days ago
About Us
At Compare the Market, we're on a mission to make a difference in the lives of Australians by simplifying the process of making sound financial decisions. Our high-growth FinTech company is built on a strong foundation of customer-first values, teamwork, and innovation.
About the Role
We're seeking a highly organised and proactive Senior Administrative Coordinator to join our dynamic team. In this role, you'll be instrumental in supporting our senior leadership team, ensuring smooth operations, and effective communication across the organisation.
Key Responsibilities
- Provide high-level administrative support to senior legal executives, ensuring seamless day-to-day operations.
- Manage and organise complex calendars, efficiently coordinating meetings, travel arrangements, and events.
- Prepare agendas, take minutes, and follow up on action items for meetings involving the General Counsel and senior leadership.
- Assist in the preparation of reports, presentations, and research materials, often working under tight deadlines to ensure timely completion.
- Serve as a key point of contact for internal and external stakeholders, including legal counsel, clients, and vendors, to ensure clear communication and coordination.
- Conduct credit card reconciliation and manage expenses for five executives, ensuring accuracy and compliance with company policies.
- Handle sensitive and confidential information with the utmost discretion, maintaining strict confidentiality protocols.
- Organise and maintain electronic and hard copy filing systems, ensuring legal documents are filed accurately and in compliance with company standards.
- Support other Executive Assistants during their leave periods, ensuring continuity of executive support and operations.
- Provide front desk coverage as needed, professionally managing inquiries and welcoming visitors.
- Track and manage deadlines for legal filings, projects, and deliverables, ensuring compliance and timely submission of all required documentation.
Requirements
- Previous experience as a Senior Administrative Coordinator in a legal or professional services environment.
- A minimum of 3-4 years of experience in a similar role.
- Strong understanding of legal terminology and document preparation.
- Excellent organisational and time management skills with coordinating multiple diaries, prioritising tasks effectively.
- Exceptional attention to detail, particularly in document handling and proofreading.
- Strong communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information.
- Professional demeanour with the ability to work both independently and as part of a team.
Our Benefits
- A dynamic and collaborative work environment where your talents will be recognised and rewarded.
- Ample opportunities for growth and development.
- Flexible work arrangements, including the option of one day working from home each week or a 9-day fortnight.
- Additional leave days - 'ME' leave and 'Volunteer Day' leave.
- Study support (up to 50% of tuition fees for relevant courses) and professional membership reimbursement.
- Employee discounts on Car, Home, Travel insurance.
- Income protection insurance provided to support you in the event of non-work-related illness or injury.
- Discounts with a broad range of providers, including gym memberships, accommodation, dental care and more.
-
Senior Executive Assistant
3 weeks ago
Toowong, Queensland, Australia Auto & General Full timeAs a key member of the Auto & General team, you will provide high-level administrative support to Senior Executives, maintaining confidentiality and discretion at all times.Responsibilities include:Providing administrative assistance to Senior ExecutivesMaintaining accurate records and filesCoordinating travel arrangements and schedulesHandling confidential...
-
Corporate Governance Coordinator
2 weeks ago
Toowong, Queensland, Australia Auto & General Full timeJob DescriptionWe are seeking a proactive and organised Corporate Governance Assistant to provide high-level administrative support to the Head of Corporate Governance and the broader team.This role will be responsible for the end-to-end lifecycle of various Management Committees and Board meetings, ensuring corporate governance compliance. You will liaise...
-
Executive Assistant
4 weeks ago
Toowong, Queensland, Australia Compare the Market Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to join our dynamic team at Compare the Market. As a key member of our senior leadership team, you will provide high-level administrative support to our General Counsel and other senior executives, ensuring smooth day-to-day operations and effective communication across the...
-
Administrative Officer
1 month ago
Toowong, Queensland, Australia The University of Queensland Full timeAbout This OpportunityWe are seeking an experienced and motivated Administration Officer to join our team at the Poche Centre for Indigenous Health. As an Administration Officer, you will play a key role in supporting the Centre Director and the team in performing a wide range of administrative processes.Key ResponsibilitiesOffice coordination, diary...
-
Office Administrator
2 months ago
Toowong, Queensland, Australia Auto & General Full timeAbout the RoleWe are seeking an experienced Office Administrator to join our Corporate Services division at Auto & General. As the first point of contact for our Toowong office, you will play a crucial role in providing exceptional service to internal and external stakeholders.Key ResponsibilitiesManage the daily operations of the Toowong office, ensuring a...
-
Administration Manager
1 month ago
Toowong, Queensland, Australia Early Start Australia Full timeAbout the RoleWe are seeking a highly skilled and motivated Administration Manager to join our team at Early Start Australia. As a key member of our administration team, you will be responsible for providing exceptional administrative support to our clinic, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAct as the first point of...
-
Executive Assistant
3 weeks ago
Toowong, Queensland, Australia Compare the Market Full timeAbout Compare the MarketWe are a high-growth FinTech company on a transformational journey, focused on designing, building, and delivering the best home loan, energy, insurance, and health comparison experience in Australia. Our purpose is to make a difference in the lives of Australians by simplifying the process of making sound financial decisions.About...
-
HR Administrator
3 weeks ago
Toowong, Queensland, Australia Data#3 Ltd Full timeJob Title: HR AdministratorAbout the RoleWe are seeking an experienced HR Administrator to join our Organisational Development & HR team. As an HR Administrator, you will provide essential administration support to HR operations, accurately process employee information and manage Data#3's variable rewards program.Key ResponsibilitiesCoordinate the employee...
-
Office Administrator
2 months ago
Toowong, Queensland, Australia Auto & General Full timeAbout the RoleWe are seeking an experienced and skilled Office Administrator to join our Corporate Services division at Auto & General. As the first point of contact for our Toowong office, you will play a crucial role in providing exceptional service to internal and external stakeholders.Key ResponsibilitiesManage the daily operations of the Toowong office,...
-
Office Administrator
4 weeks ago
Toowong, Queensland, Australia Auto & General Full timeAbout the RoleWe are seeking an experienced and skilled Office Administrator to join our Corporate Services division at Auto & General. As the first point of contact for our Toowong office, you will play a crucial role in providing exceptional service to internal and external stakeholders.Key ResponsibilitiesManage the daily operations of the Toowong office,...
-
HR Administrator
2 weeks ago
Toowong, Queensland, Australia Data#3 Ltd Full timeAbout the RoleWe are seeking a highly motivated administrator to join our Organisational Development & HR team at Data#3 Ltd. As an HR Administrator, you will provide essential administration support to HR operations, accurately process employee information, and manage Data#3's variable rewards program.Key ResponsibilitiesCoordinate the employee onboarding...
-
FAR Program Director
4 weeks ago
Toowong, Queensland, Australia Auto & General Full timeJob DescriptionAs an Administrative Support Specialist at Auto & General, you will provide high-level administrative support to Senior Executives, ensuring the smooth operation of their offices. Your discretion and professionalism will be essential in maintaining confidentiality and handling sensitive information.Key Responsibilities:Provide administrative...
-
Senior Systems Engineer
3 weeks ago
Toowong, Queensland, Australia Data#3 Ltd Full timeJob Title: Senior Systems EngineerWe are seeking a highly skilled Senior Systems Engineer to join our Managed Services Team at Data#3 Ltd. As a key member of our team, you will be responsible for providing Level 3 operational support, installation, and configuration to our customer's systems, software, and infrastructure.Key Responsibilities:Manage and...
-
Office Coordinator
2 months ago
Toowong, Queensland, Australia Auto & General Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our Corporate Services division at Auto & General. As the first point of contact for our Toowong office, you will play a crucial role in ensuring the smooth operation of our daily activities.Key ResponsibilitiesOffice Management: Manage the daily opening and...
-
Office Coordinator
2 months ago
Toowong, Queensland, Australia Auto & General Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our Corporate Services division at Auto & General. As the first point of contact for our Toowong office, you will play a crucial role in ensuring the smooth operation of our daily activities.Key ResponsibilitiesOffice Management: Manage the daily opening and...
-
Office Administrator
2 weeks ago
Toowong, Queensland, Australia Auto & General Full timeAbout the Role:The Office Administrator will play a crucial role in supporting the smooth operations of our Toowong office. This position is responsible for managing the daily operations of the office, ensuring that it runs efficiently and that all internal and external stakeholders receive exceptional service.Key Responsibilities:Manage the daily opening...
-
Office Administrator
3 weeks ago
Toowong, Queensland, Australia Auto & General Full timeAbout the Role:The Office Administrator will play a crucial role in supporting the smooth operations of our Toowong office. This position is responsible for managing the daily operations of the office, ensuring that it runs efficiently and that all internal and external stakeholders receive exceptional service.Key Responsibilities:Manage the daily opening...
-
Toowong, Queensland, Australia Compare the Market Full timeAbout the RoleWe are seeking an accomplished Commercial & Partnerships Coordinator to join our dedicated team at Compare the Market. In this pivotal role, you will work closely with the General Insurance team, the Head of, Senior Partner Manager, and Commercial Manager to optimize performance, tracking, and enhance the customer experience on our partner...
-
Senior Systems Engineer
1 month ago
Toowong, Queensland, Australia Data#3 Ltd Full timeJob Title: Senior Systems EngineerWe are seeking a highly skilled Senior Systems Engineer to join our Managed Services Team at Data#3 Ltd. As a key member of our team, you will be responsible for providing Level 3 operational support, installation, and configuration to our customer's systems, software, and infrastructure.Key Responsibilities:Manage and...
-
Human Resources Coordinator
3 days ago
Toowong, Queensland, Australia Data#3 Ltd Full timeAt Data#3 Ltd, we are seeking a skilled HR Administrator to join our Shared Services team.This is a 12 month limited term contract opportunity to work in a fast-paced, supportive environment.As HR Administrator, you will be responsible for providing essential administration support to monthly commissions payment processing and general HR administrative...
