Luxury Events Coordinator

Sofitel Sydney Wentworth offers a luxury escape blending French flair with world-class hospitality. The hotel boasts 436 rooms and suites, modern meeting spaces, contemporary French-inspired cuisine, and the Club Millésime executive lounge.

Why this role?

• Ideal location in central Sydney with easy access to public transport
• Industry benefits worldwide on parking, accommodation, dining and lifestyle services from day one

• Coordinate events from start to finish – manage every aspect of conferences and group bookings, ensuring smooth coordination from confirmation to final billing and feedback
• Prepare key documentation such as Banquet Event Orders (BEOs), rooming lists, movement schedules, and action plans to communicate client needs clearly to internal departments and external suppliers
• Develop compelling proposals for corporate and social events, handling both new enquiries and repeat business with professionalism and care
• Collaborate with clients and internal teams, conducting thorough briefings to align expectations and deliver a flawless guest experience
• Utilize systems to accurately track all activities, client information, and post-event reporting
• Represent the hotel professionally at site visits, client meetings, and industry functions, acting as the main point of contact for all event-related matters
• Support operational teams during key events, including hosting, meet & greets, and occasional evening/weekend shifts to ensure top-tier service
• Liaise with Sales Teams to qualify leads, support conversion, and ensure smooth handovers for after-service follow-up
• Maintain and update client databases to strengthen relationships with past, current, and future clients
• Collaborate with other departments and develop strong supplier and partner networks to support event success
• Monitor competitor activity and continuously seek ways to improve event delivery, client satisfaction, and operational efficiency

• Proven experience in event management and coordination, with a strong focus on planning logistics and timelines
• Aptitude and willingness to undertake further professional development
• Solid understanding of sales, planning, and conversion processes
• Previous experience across Food & Beverage, Conference & Event Administration & Management, Reservations, Front Office Sales, and Financial Accounts
• Strong negotiation and client relationship management skills
• Ability to work independently, manage competing priorities, and perform under pressure
• Confident and timely decision-making abilities
• Proficient in market and client research to support tailored proposals and event solutions
• Highly proficient in Delphi and Opera, with the ability to utilize systems for sales tracking, event planning, and reporting
• Professional self-presentation with the ability to represent the brand
• Effective communication skills, including liaising with senior stakeholders, clients, and cross-functional teams
• Exceptional attention to detail in planning, documentation, and execution
• Highly organized with the ability to create, manage, and follow detailed planning schedules
• Strong problem-solving and contingency planning skills, with the ability to anticipate and mitigate challenges
• Ability to deliver seamless event planning from concept to completion while maintaining luxury brand standards

This role will unlock generous industry benefits on accommodation, dining, travel, wellbeing and more. You will thrive in a fast-paced, collaborative work environment and be part of the hotel's future success. We offer discounted city parking, complimentary dry cleaning, progressive leave policies, unlimited development opportunities, and a chance to learn from industry experts with the international leader in Hospitality - Accor.