Administrative Support Specialist

3 days ago


KalgoorlieBoulder, Australia NOV Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Service Operations team at NOV Inc. As an Administrative Assistant, you will play a critical role in supporting the Service Manager in achieving the company's growth strategies for our service and aftermarket capabilities.

Key Responsibilities
  • Service Enquiries and Quotations
    • Process all incoming service and warranty enquiries in a timely manner.
    • Action and record quotations for service exchange and service repairs in a timely manner.
  • CRM and Warranty Processes
    • Play an active role in CRM and warranty processes.
  • Administrative Tasks
    • Generate purchase orders as and when required for the procurement of goods and services.
    • Administer the facilities pump hire fleet, ensuring accurate records and invoicing.
    • Manage facility administration files in a systematic manner.
    • Generate manufacturing/shop orders as and when required.
    • Manage day-to-day requirements of commodities to ensure facility operations run smoothly.
  • Finance and Compliance
    • Ensure all requests from the Finance Department for documentation pertaining to audit requirements are complete and submitted in a timely manner.
    • Comply with all company policies and procedures.
    • Adhere to and play an active role in NOV OH&S processes and systems and legislative compliance.
  • Office Administration
    • Ensure the office facilities are maintained in a clean, tidy, and respectable manner.
    • Display a level of professionalism that promotes a positive working environment.
Requirements

To be successful in this role, you will need to possess excellent organizational and communication skills, with the ability to work effectively in a team environment. You will also need to be proficient in administrative tasks and have a strong attention to detail.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.



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