Subcontract Administrator

2 weeks ago

Perth, Western Australia Clough Group Full time
Job Description

About the Role

We are seeking a highly skilled Subcontract Administrator to join our team at Clough Group. As a key member of our procurement team, you will be responsible for providing support in the use of project procurement system tools, maintaining and tracking subcontract action registers, and ensuring compliance with project cost and schedule targets.

Key Responsibilities

  • Register and qualify subcontracts through Felix or NPP.
  • Ensure use of existing Master Services Agreement (MSA) providers for relevant goods and services and issue EOIs for new MSA.
  • Assist with project subcontracting strategy for assigned subcontracts.
  • Support internal stakeholders with tendering, negotiation, and formation of assigned subcontracts.
  • Coordinate issue of, and responses to bid clarifications and arrange/host Bid Clarification Meetings when required.
  • Liaise with assigned Package Engineers to action any relevant engineering-related items in supplier/subcontract progress reports.
  • Develop and maintain commercial evaluation of bids for each package.
  • Negotiate best available price/discount from selected bidder.
  • Interface with End User regarding the preparation and issue of Technical Bid Evaluations, and 'Approved for Purchase' scopes of work and associated technical documents.
  • Prepare and issue RFA approval workflow and track approval process.
  • Issue Purchase Orders/Subcontract Agreements on the Project Selected Software such as SAP, Felix.
  • Monitor the SCAR & PSR in coordination with the Subcontract Management and Commodity Manager and update with the Actual Dates.
  • Partner with internal management and stakeholders to review project budget and ensure adequate allocation to subcontracts to reflect subcontracting strategy on project.

Requirements

  • 3+ years of experience as a commercial or contracts advisor on engineering, procurement, and construction (EPC) projects, with direct experience managing subcontractors and suppliers.
  • Knowledge of subcontracting processes, contract management, and procurement principles.
  • Excellent negotiation and communication skills, with the ability to build and maintain relationships with subcontractors.
  • Tertiary qualification in Supply Chain, Engineering, Quantity Surveying, Law, or Construction Management and Economics (CM&E).
  • Ability to work independently and handle multiple tasks simultaneously.

What We Offer

  • Ongoing training for career progression.
  • Industry-leading paid parental leave program.
  • Mental health and wellbeing programs.
  • Salary continuance insurance.
  • A competitive remuneration package with employee assistance program for employees and their families and discounts on private health insurance, salary packaging, banking, travel, groceries, and more.

About Us

At Clough Group, we are committed to building a diverse workforce that reflects the communities in which we work and live. We are a certified Employer of Choice for Gender Equality by WGEA, a WORK180 Endorsed Employer for All Women, a signatory of the Veterans' Employment Commitment, a partner of Pride in Diversity as LGBTQIA+ allies, an active member of CEOs for Gender Equity, and guided by our Reconciliation Action Plan, we are committed to providing meaningful training and employment opportunities to deliver positive outcomes for Aboriginal and Torres Strait Islander Peoples.

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