Administrative Coordinator

2 weeks ago

Sydney, New South Wales, Australia beBeeOperations Full time $80,425 - $84,880
Job Description

As an Operations Support Officer, you will play a vital role in providing administrative support to the Audit Operations team. Your primary responsibility will be to develop schedules, plan activities, administer travel arrangements, and coordinate the provision of administrative support to enable audit activities.

You will work closely with the Operations Manager – Audit and other operations teams within the Audit sections and Regulatory Operations Division. Your role will involve assisting with routine tasks aligned with established priorities, timelines, and operational procedures.

Key Responsibilities:
  • Coordinate scheduling and logistical arrangements for audit-related activities, including travel booking and associated administrative support.
  • Enter, manage, and share regulatory information accurately within Commission systems to support quality assurance activities and reporting processes.
  • Maintain accurate and timely records, including filing and version control, in accordance with Commission standards.
  • Apply sound administrative practices to maintain accurate data integrity, support internal reporting, and ensure consistent access to operational information across the section.
  • Respond to routine inquiries from stakeholders and escalate complex queries to appropriate team members while maintaining professional relationships to support operations and efficient information flow.
  • Undertake a range of administrative activities, including managing correspondence, calendar management, and coordination, organizing meetings, and preparing meeting records to support daily team operations.
  • Support project-related tasks and team initiatives as required, contributing to operational outcomes that align with Commission priorities.
Required Skills and Qualifications

To be successful in this role, you will need to demonstrate the following skills and qualifications:

  • Demonstrated experience in operations, administrative management, and/or project or service delivery roles within a defined framework to support the delivery of outcomes.
  • Strong attention to detail and diligence in quality assurance, with the ability to interpret and adjust data insights to support the delivery of agreed outcomes.
  • Strong interpersonal and communication skills, both verbal and written, with the ability to foster collaboration, develop, and maintain effective stakeholder relationships across a range of organizational levels.
  • Demonstrated ability to manage routine inquiries and appropriately escalate issues as required.
  • Demonstrated strong organizational and time management skills to effectively operate in a dynamic environment, managing competing priorities, and coordinating team workload to deliver agreed outcomes.
  • Demonstrated initiative in supporting continuous improvement and enhancing processes, systems, and controls to ensure consistent and compliant regulatory outcomes.
  • Ability to understand and apply principles of contemporary risk-based regulation reflected in the Commission's Regulatory Operating Model.
  • Demonstrated experience and proficiency in Microsoft Office Suite applications for effective communication, data management, and related tasks.
Benefits

This is a full-time non-ongoing opportunity, and the salary offered will be between $80,425 - $84,980 per annum depending on skills and experience. In addition, 15.4% superannuation will be paid.

Others

Only candidates who hold Australian citizenship can apply. Appointment is conditional on successfully completing a national police check. For more information, please visit www.apsc.gov.au/citizenship-aps

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