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Office Manager and Receptionist

2 months ago

Sydney, New South Wales, Australia Fin Design + Effects Full time
Job Title: Office Manager and Receptionist

Fin Design + Effects is a leading design and VFX house seeking a highly organized and detail-oriented Office Manager and Receptionist to join our team in Sydney. As a key member of our studio, you will be responsible for managing the front desk, providing administrative support, and ensuring the smooth operation of our VFX studio.

Key Responsibilities:
  • Reception Duties:
    • Welcoming visitors, clients, and staff with a professional demeanor.
    • Managing incoming and outgoing mail, deliveries, and visitor logs.
    • Maintaining a tidy and welcoming reception area.
  • Office Management and Administrative Support:
    • Overseeing day-to-day office operations, including supplies, equipment, and maintenance.
    • Ensuring a clean, organized, and productive office environment.
    • Liaising with building management and service providers.
    • Managing studio calendars, booking schedules, and travel arrangements.
  • Client and Vendor Services:
    • Assisting with client hospitality, including refreshments and catering.
    • Ensuring a positive client experience from arrival to departure.
  • People + Culture Team Assistance:
    • Supporting recruitment, onboarding, and training of new employees and interns.
    • Maintaining employee records and HR-related documentation.
Requirements:
  • 2-5 years of experience in office management, reception, or a related administrative role.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in office software, including Google Workspace and Adobe Suite.
What We Offer:
  • Competitive salary and benefits package.
  • Opportunity to join a growing, independent, and vibrant multi-award winning studio.
  • Work with a global team of talented artists, producers, and technicians.
  • Career development and growth opportunities.