Executive Assistant

3 weeks ago

Melbourne, Victoria, Australia Michael Page Full time

Job Title: High-Level Administrative Assistant

About the Role:

We are seeking a highly skilled and experienced High-Level Administrative Assistant to join our team at Michael Page.

Key Responsibilities:

  • Provide confidential and high-level administrative support to the Managing Director.
  • Manage the Managing Director's calendar and schedule, optimising their time by coordinating meetings, appointments, and events.
  • Act as the first point of contact for all visitors and callers, managing communications and prioritising urgent matters.
  • Draft and prepare documents, including reports, presentations, and spreadsheets, using Microsoft Office (Word, PowerPoint, Excel).
  • Coordinate domestic and international travel arrangements, including booking flights, accommodation, transportation, and overseeing visa applications.
  • Manage expense reporting and reconciliation for the Managing Director.
  • Assist with preparing for meetings, taking minutes, and following up on action items.

Requirements:

  • Minimum of 3 years' experience as a High-Level Administrative Assistant, providing executive-level support in a fast-paced environment.
  • Strong organisational skills with the ability to multi-task and prioritise effectively.
  • Exceptional communication skills, both written and verbal.
  • Ability to handle confidential information with discretion.
  • Proficiency in Microsoft Office applications, especially Outlook, Excel, and Word.
  • A proactive problem-solver with the ability to work independently while knowing when to seek guidance.

About Michael Page:

Michael Page is a leading recruitment agency that specialises in placing top talent in high-level administrative roles.

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