Administrative Specialist: Technical and Commercial Operations

4 days ago

Sydney, New South Wales, Australia beBeeSkillset Full time $80,000 - $105,000
Job Title

Technical Support and Commercial Liaison

Overview

This role is centered around providing administrative support to both technical and commercial teams. The ideal candidate will have a strong background in administration, preferably in an international work environment.

Key Responsibilities
  • Support the commercial team in client-related activities, including coordinating logistics for onsite visits and preparing materials for presentations and promotional events.
  • Set up new client accounts in internal systems
  • Prepare pricing requests and generate quotations
  • Coordinate with the customer service team to ensure pricing and system records are up-to-date for purchase order processing
  • Provide backup support to sales support specialists and account managers during their absence.
Operational Support
  • Initiate and coordinate sample requests for client projects
  • Generate self-serve documents such as Technical Data Sheets, Safety Data Sheets, and Halal/Kosher Finished Goods certificates using internal systems.
  • Request and download Halal/Kosher certificates for raw materials as needed.
Administrative Functions
  • Monitor and update internal communications to ensure accurate and current information is accessible to all team members
  • Coordinate travel arrangements for technical and commercial teams
  • Organize and support technical/commercial meetings, company events, conferences, and onboarding materials for new team members
  • Raise purchase requisitions based on the needs of technical and commercial teams
  • Coordinate onsite services and maintenance (e.g., Cleaners, gardeners, Air-Conditioning etc.)
  • Arrange care packages (e.g., birthday gifts, get-well baskets, condolence wreaths) for team members
  • Perform additional ad-hoc administrative tasks as required

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