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Executive Secretary

2 months ago


Brisbane, Queensland, Australia Eden Ritchie Recruitment Full time
Job Description

Eden Ritchie Recruitment is seeking a highly skilled and experienced Board Secretary to join our team.

About the Role

  • Provide high-level professional secretariat and administrative support to the Board, Committees, and the Panel.
  • Facilitate and assist the end-to-end meeting planning and execution of the Board, Committee, and the Panel meetings, ensuring Secretariat outcomes are achieved on time and to quality standards.
  • Prepare meetings, workshops, and events, including all travel, accommodation, catering, and venue arrangements, if required.
  • Prepare, review, manage, and disseminate high-quality documentation, presentations, and other relevant information for the Board and the Panel in a timely manner.
  • Provide advice and assistance in relation to appropriate board procedures, meeting documentation, and other requirements.
  • Assist in establishing the annual meeting schedule and management of the governance calendar to ensure the Board fulfills its obligations.
  • Assist in facilitating and providing advice on the recruitment of the Board and the Panel members, within policy, government procedures, and liaison with external agencies as required.
  • Provide administrative support to members of the Board, Committees, and the Panel as required to assist with meeting time frames and providing a high level of client service.
  • Manage expenditure of the Board, Committees, and the Panel and ensure adherence to policy.
  • Build and foster positive working relationships with the Chief Executive Officer and Executives, with all the Board, Committee, and Panel members, clients, and stakeholders, demonstrating diplomacy and tact while acting as a high-level liaison.
  • Maintain accurate and consistent information retrieval systems, including departmental correspondence tracking systems and the corporate record-keeping policies and procedures.
  • Register, track, and file all incoming and outgoing correspondence as required, and appropriately maintain an accurate record of the Board and the Panel activity for future reference and audit purposes.
  • Monitor and evaluate all aspects of the Secretariat and broader function service offering, to identify issues and assess and adapt protocols to achieve planned outcomes.
  • Contribute to the fostering of a team environment that supports the objectives of the Department and business units within.

Requirements

  • 6-month contract with possibility of extension.
  • Brisbane CBD location.