Support Services Administrator

1 week ago

Perth, Western Australia beBeeCoordinated Full time $90,000 - $120,000
Project Coordinator Role

The successful candidate will be responsible for providing administrative support to the operational needs of various projects.

Key Responsibilities:

  • Coordinate project management activities and resources
  • Liaise with Operations Managers to identify and define requirements, scope, and objectives
  • Create and maintain comprehensive project documentation, plans and reports
  • Consolidate project tracking against project schedule and budgets
  • Review completed site quality documentation and compile close out documentation to client
  • Assist with procurement to ensure work crews have all plant, equipment and materials required to conduct works correctly
  • Assist Operation Managers with mobilising and deploying workforces to meet contract and client requirements
  • Assist with Tenders and Estimating, as required
  • Setting up and maintaining cost database, directory of quotes, suppliers, contractors, and subcontractors
  • Reviewing schedule of rates quarterly, in liaison with Operations
  • Keep up to date with industry, regulation, and price trends, and conduct special studies to develop and establish related cost data and effect cost reduction
  • Ensure compliance with all relevant legislation and regulations
  • Ensure all complaints and opportunities for improvement are passed on to upper management
  • Follow Company processes and procedures

Requirements:

  • Collaborate and actively engage with other team members to achieve operational needs of services projects
  • Review own work before completion to ensure a high-quality product/service
  • Identify and suggest opportunities to improve existing work, operations, documentation, and processes
  • Be coachable and receptive to feedback, willing to learn, and embracing continuous improvement
  • Driver's Licence C Class - Unrestricted
  • Safety focused and able to contribute to continual business development and improvements
  • Able to work in the CBD office from 8:00am-4:30pm and attend occasional remote site visits as required

Desirable Requirements:

  • Experience working with Aboriginal peoples and business
  • Minimum 2 years administration experience

Working Conditions:

Ability to work in a fast-paced environment, interacting with multiple stakeholders and prioritizing tasks effectively. Must be flexible and adaptable in a dynamic business environment.

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