Facilities Administration Coordinator

1 week ago

Cairns, Queensland, Australia beBeeFacilities Full time $60,000 - $85,000

**Job Opportunity:**

We are seeking a highly skilled and organized individual to join our facilities team as an administrative coordinator. This role will provide essential support to the facilities manager, ensuring timely and accurate documentation and reporting.

The successful candidate will be responsible for managing maintenance schedules, coordinating reactive works with contractors and service providers, and maintaining up-to-date records of building documentation, compliance certificates, and contractor information.

  • Provide administrative support to the Facilities Manager, including preparing documents and reports.
  • Manage maintenance schedules and coordinate reactive works with contractors and service providers.
  • Maintain accurate and up-to-date records of building documentation, compliance certificates, and contractor information.
  • Assist in the preparation of emergency response plans and safety documentation.
  • Monitor contractor performance and ensure adherence to service agreements.
  • Liaise with tenants, suppliers, and internal stakeholders to address enquiries and coordinate services.
  • Support procurement processes, including raising purchase orders, tracking invoices, and assisting with budget preparation.
  • Help coordinate inspections, audits, and compliance activities in line with local regulations.

**Requirements:**

To be considered for this role, you will need:

  • Prior experience in an administrative or coordination role, preferably within facilities, property, or retail.
  • A strong understanding of building operations or safety compliance (advantageous but not essential).
  • Excellent organisational skills and attention to detail.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • The ability to manage multiple priorities and meet deadlines.
  • A proactive, flexible, and team-oriented approach.

**What's in it for you?:

This role offers:

  • Career development opportunities within facilities management and coordination.
  • A range of discounted corporate and wellness benefits, including wellbeing programs, counselling, and mental health support.
  • A dynamic work environment where no two days are the same.
  • The opportunity to contribute to the smooth running of a key community hub.
  • The chance to live the company values of Respect, Integrity, Service, and Excellence every day.

**Inclusion and recruitment:

We are committed to creating an inclusive culture where everyone feels valued and heard. We welcome applications from diverse backgrounds and encourage First Nations People to apply. If you require any adjustments during the recruitment process, please let us know.

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