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Strategic Operations Coordinator
2 weeks ago
The job of an Executive Assistant is to provide support to high-level executives, typically the Chief People Officer (CPO) and Chief Financial Officer (CFO). This role is crucial in ensuring seamless operations across HR, Finance, and firm-wide initiatives.
">Key Responsibilities- Complex Diary & Email Management: Coordinate demanding schedules across multiple time zones, prioritizing critical meetings and resolving conflicts.
- Meeting & Event Coordination: Organize board meetings, leadership forums, and town halls (agendas, minutes, logistics, tech setup).
- Stakeholder Liaison: Act as a key point of contact for internal leaders, partners, and external clients with professionalism and diplomacy.
- Confidential Documentation: Prepare board reports, presentations, and sensitive communications (HR/finance data).
- Travel & Expenses: Manage end-to-end domestic/international travel and complex expense reconciliation.
- Project Support: Assist with HR/finance initiatives, process improvements, and ad hoc projects.
- Office Efficiency: Anticipate needs, troubleshoot issues, and ensure both executives are optimally supported.
The ideal candidate will possess excellent organizational skills, be proactive, and have the ability to work in a fast-paced environment. They must also be able to build strong relationships with stakeholders and maintain confidentiality when dealing with sensitive information.
">Why You Will Thrive In This Role- Impact the firm's strategic direction by enabling two pivotal executives.
- Collaborative, high-performing team environment with a focus on professional growth.
- Competitive remuneration package, wellness programs, and premium office facilities.
This is a rare opportunity to support senior leaders and contribute to the continued success of the firm. If you are a motivated and detail-oriented individual looking to take your career to the next level, we encourage you to apply.
