Strategic Operations Coordinator

3 days ago

Sydney, New South Wales, Australia beBeeBusiness Full time $104,465 - $118,340
Executive Support Specialist

The role of Executive Support Specialist is a crucial position within the organization, providing high-level administrative support to senior executives and teams. The Executive Support Specialist will be responsible for coordinating projects, initiatives, and day-to-day operations, ensuring timely and effective delivery.

  • Provide high-level executive support, including diary management, meeting coordination, preparation of briefing materials, and recording of minutes, actions, and decisions in a fast-paced work environment.
  • Assist in the coordination of multi-disciplinary projects across departments, supporting alignment with strategic objectives and contributing to successful outcomes.
  • Support the management of consultancies and assist in the preparation of project briefs, collaborating with stakeholders to achieve shared goals.
  • Participate in identifying and implementing business and process improvements that enhance operational efficiency and effectiveness.
  • Utilize technology and systems to streamline administrative processes and maintain efficient workflows.
  • Conduct research to support the development of reports, presentations, and strategic documentation, applying analytical skills to drive informed decision-making.
Requirements
  • Tertiary qualifications or equivalent related discipline/business experience (minimum 5 years).
  • Class C Driver's License.
  • Exceptional attention to detail in all aspects of work.
  • Demonstrated project management experience, with an understanding of strategic planning processes at a local or regional level.
  • Experience in business analysis and administration, with high-level communication skills, both oral and written.
  • Sound knowledge and understanding of Microsoft Office programs, including Word, Excel, and Windows applications.
  • Excellent negotiation and communication skills, together with high-level strategic and analytical thinking.
  • Demonstrated relationship management experience, with highly developed interpersonal skills.
  • Ability to prepare and monitor budgets.

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