Infrastructure Projects Coordinator

4 weeks ago

Parramatta Park, Queensland, Australia Ventia Full time

Infrastructure Projects Coordinator

We're seeking a detail-oriented professional to support critical infrastructure projects. As a key player in our organization, you'll be responsible for ensuring seamless operations across various functions.

Key Responsibilities:

Accounts Payable / Workflow Management / Asset Management / Supplier Management:

  • Prepare the monthly Work Order report from JDE for the terminals.
  • Download monthly work orders from JDE and print hard copies for the terminals.
  • Scan and upload signed-off monthly work orders into JDE.
  • Maintain physical copies in appropriate folders and keep yearly records.
  • Coordinate with the Maintenance Manager and Supervisors to ensure timely completion of work orders in JDE.
  • Create Corrective Work Orders & Administrative Work Orders as needed.
  • Process Purchase Order requests for the Maintenance Team by using provided email templates.
  • Follow up to ensure Purchase orders are processed or obtain necessary approvals.
  • Process Purchase orders requests for the Projects team through JD Edwards.
  • Handle Goods receipting & Value of Work requests through JDE for Projects.
  • Coordinate requests to add suppliers to JDE by liaising with the offshore team and obtaining required information.
  • Create Assets Updates and Creation (AUC) forms to manage asset additions, deletions, and modifications in JDE, collaborating with the R&I team and Finance.

Document Control for Engineering Drawings using Meridian:

  • Process requests to upload new Engineering drawings/documents or new revisions.
  • Ensure accurate metadata for drawings.
  • Assist stakeholders in finding and retrieving drawings, using DWG viewer to convert to PDF if necessary.
  • Create metadata sheets and organize all drawings systematically during the transition to new software.

Waste Management:

  • Maintain the Waste Tracking report.
  • Coordinate with Waste Collection Companies and use JDE to obtain invoices and transfer certificates for Waste tracking.
  • Submit the Waste Tracking report to stakeholders quarterly.
  • Communicate with Waste collection Companies via email to schedule waste collection from the sites.
  • Follow up to ensure bins are collected promptly.

Why Work with Us?

We're a collaborative team driving essential infrastructure projects. You'll have the opportunity to work in a supportive environment with growth potential, competitive compensation and benefits package, and make a real impact on our community's well-being.

Ventia is enriched by the diverse experiences, talents, and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We're committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds.

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