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Melbourne HR Administrative Assistant

2 months ago

Melbourne, Victoria, Australia Help at Hand Support Services Full time
Job Summary

Help at Hand Support Services is seeking a highly organized and detail-oriented HR Administrative Officer to join our dynamic team in Bundoora. As an HR Administrative Officer, you will provide exceptional support to our HR team, ensuring the smooth operation of HR functions and delivering high-quality services to our staff, candidates, and stakeholders.

Key Responsibilities
  • Assist with general HR administrative tasks, including maintaining employee records, preparing contracts, and managing HR documentation.
  • Post job ads, track applications, and assist with the recruitment process using ATS systems.
  • Complete screening interview questions with candidates and book second-round interviews.
  • Assist with second-round interviews, manage incoming HR inquiries, and make outbound phone calls as needed.
  • Collect, save, and follow up on all required employment documentation and ID.
  • Upload advertising print and online, and in our in-house database.
  • Keep candidates informed throughout the process.
  • Send out onboarding information to new starters.
  • Follow up new starter paperwork and induction information.
  • Prepare and send out Staff ID cards.
  • Add staff to and maintain our online training database.
  • Maintain employee personnel files, assist with file audits, HR registers, and databases.
  • Assist to manage the expiry process for all Pre-employment Checks.
  • Assist to ensure exit checklists/notifications to other departments/exit surveys are actioned and personnel records updated.
  • Assist as required with in-person training request administration, including bookings and recording.
  • Conduct reference checks on candidates.
  • Follow up signed contracts and various HR letters for our records.
About You

To be successful in this role, you will demonstrate strong interpersonal skills, time management skills, attention to detail, and a conscientious work ethic. You will also possess:

  • Initiative to seek out solutions to problems.
  • Able to work autonomously and self-driven.
  • Take ownership of work.
  • Exceptional customer service skills coupled with patience and commitment.
  • Possess a high level of computer literacy with experience using information management systems.
  • Demonstrated experience working in human resources/administration support.
  • Unrestricted working rights in Australia.
  • Police Check and Working with children.
Desirable

We are looking for candidates with:

  • Relevant HR tertiary qualifications.
  • Demonstrated understanding of HR principles.
  • Knowledge and understanding of compliance with regards to legislation and HR practices and policies.
The Rewards

If you are looking to join a growing business that aims to be a contender in the healthcare industry and contribute to delivering a high level of NDIS services in Australia, then Help at Hand Support Services is for you. We are focused on our staff and it is the foundation of what makes us a great company to be a part of. Working for us will put you in a strong position with your career, with opportunities for growth and development.