Administrative Project Coordinator

2 weeks ago

Australia beBeeProject Full time $26 - $32
Job Overview

The Project Coordinator plays a pivotal role in ensuring the smooth execution of projects, providing administrative support to the project delivery team and estimator.

This position involves performing various tasks, including budget management, material procurement, and organization for assigned projects.

Main Responsibilities:

  • Attend project team meetings and prepare comprehensive meeting minutes and notes on available project outlines, resources, materials, requirements, and budgetary details.
  • Effectively communicate relevant project information to clients and project teams, fostering clear understanding and collaboration.
  • Assist with development and maintenance of detailed project plans, including timelines and resource allocation, ensuring seamless project progression.
  • Create, collect, collate, and maintain accurate and organized project documentation, plans, and reports, facilitating informed decision-making.
  • Support estimating teams with operational tasks as required in preparation of estimates, enhancing project efficiency.
  • Analyze project data, including material costs, labor rates, and other relevant information, identifying areas for improvement.
  • Prepare accurate cost estimates for materials, labor, equipment, and other project-related expenses, ensuring budget compliance.
  • Obtain quotes from suppliers and subcontractors and assess their pricing, optimizing project expenditure.
  • Monitor project progress, prepare regular reports for stakeholders, and address any issues or delays, maintaining project momentum.
  • Monitor project expenses against budgets, identify potential cost overruns, and implement cost-saving measures, minimizing financial risks.
  • Liaise with various stakeholders (clients, subcontractors, suppliers, and team members) to ensure smooth workflow and clear communication, promoting collaborative project delivery.
  • Keep updated about projects and follow up on deadlines and changes in project schedules, guaranteeing timely completion.
  • Handle paperwork, including contracts, invoices, and reports, and maintain project documentation, adhering to regulatory requirements.
  • Support management of project schedules, cost controls, and quality control, ensuring project excellence.
  • Compile and manage project budgets and costs, providing transparency and accountability.
  • Understand and enforce contractual responsibilities and assist resolving disputes, upholding professional standards.
  • Support financial reporting; actual cost review, quantity reporting, submittal logs, RFI logs, and change order logs, facilitating informed business decisions.
  • Promote the company's work at social media and be an ambassador for the organization.

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