Project Administrator

3 days ago

Australia beBeeAdministrative Full time $70,000 - $86,000
Project Administration Specialist

The AUS Project Administration Officer will be responsible for maintaining project documentation, coordinating meetings, tracking project costs, and schedules. This includes performing routine and specialist tasks from requests and instructions provided by the project teams.

This role requires building rapport with established customers and fostering new supplier relationships to ensure the best possible outcomes daily for the business.

Key Responsibilities:

  • Managing project documentation and contracts, raising issues and implementing changes to contracts.
  • Preparing, maintaining and updating comprehensive project documentation, ensuring current and accurate records are kept and filed.
  • Performing a variety of project administration duties, including project tracking, invoicing, and financial reports.
  • Facilitating effective communication among stakeholders through regular project updates and detailed reports.
  • Coordinating with procurement teams to manage orders and ensure timely delivery of materials.
  • Attending financial meetings providing details on UER, UBR & WIP.
  • Initiating and approving project invoicing according to contract terms & IRF.
  • Liaising with internal teams and external partners to facilitate smooth project execution.
  • Helping with budget tracking, including analysing and sending expense reports.
  • Supporting Project Managers in coordinating and managing project tasks and activities.
  • Performing quality control on the project throughout development to maintain standards expected.
  • Monitoring and tracking project's progress and handling any issues that arise, escalating to relevant teams (Project and/or Finance Managers).
  • Acting as the point of contact and communicating project status to all participants.
  • Creating, activating and maintaining warranty maintenance project documentation, plans and reports.

General Administration Duties:

  • Attending local team meetings as required (Internal and external if required).
  • Ensuring all work is oriented towards customer satisfaction and in line with internal processes.
  • Providing administrative support to Project & Service Managers and other members of the Administration team in their administration function when required.
  • Providing administrative support to the Rental & Logistics teams when required.
  • Creation of New buildings in DFSD and its maintenance.
  • Undertaking specific administrative tasks as required.

About You:

Your skills and experience will include:

  • Tertiary qualification in either a business/project or related field or equivalent experience.
  • Proven work experience as a Project Administrator, Project Coordinator or similar role.
  • Demonstrated knowledge and experience within corporate administrative function or Department.
  • Being a self-motivated/independent person, taking focus and ownership of all team and personal goals.
  • Maintaining high standards of personal and team responsibility.
  • Effective communication skills - both written and verbal.

As a key member of our project administration team, you will have the opportunity to develop your skills and experience in a dynamic and fast-paced environment.

You will work closely with our project managers and teams to coordinate projects and deliver results.

We are looking for a motivated and detail-oriented individual who can provide exceptional administrative support to our project teams.

If you are a strong communicator with excellent organizational skills and a passion for project administration, we encourage you to apply for this exciting opportunity.

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