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Practice Assistant

2 months ago

Melbourne, Victoria, Australia White & Case LLP Full time
About the Role

We are seeking a highly organized and detail-oriented Practice Assistant to join our Melbourne office. As a key member of our support team, you will provide administrative assistance to our lawyers and partners, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Administrative Support
    • Arrange meetings, conferences, and other internal and external activities, ensuring seamless coordination with all parties involved.
    • Plan and prepare travel-related needs, including flights, hotels, and itineraries.
    • Organize workflow to meet deadlines, prioritizing tasks and managing multiple assignments.
    • Create and maintain contact information and email distribution lists.
    • Liaise with business support groups on behalf of stakeholders.
  • Communication and Collaboration
    • Operate multi-line telephones, directing calls to the appropriate parties and employees.
    • Handle phone calls and messages for stakeholders, responding promptly and ensuring timely follow-up.
    • Draft and revise routine documents, letters, and emails in White & Case style and format.
    • Assist with projects and logistics arrangements, coordinating with internal and external groups.
  • Technical Skills
    • Manage expenses on Chrome River and client billing.
    • Demonstrate proficiency in Microsoft Applications, iManage, and other Firm software programs.
    • Identify and resolve technical problems, ensuring timely resolution.
  • Relationship Management
    • Use good judgment and communicate effectively with stakeholders, colleagues, and clients.
    • Ensure confidentiality and maintain the integrity of sensitive information.
    • Foster positive relationships with team members and across the Firm.
Requirements
  • Excellent MS Office skills and professional telephone manner.
  • Familiarity with MS Word and PowerPoint.
  • Experience booking domestic and international travel.
  • Ability to work independently and in a team environment.
  • Good attention to detail and fluency in English.
  • Flexibility to cover evenings and weekends.
About White & Case LLP

White & Case LLP is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges.

We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. Our lawyers are globally minded, enterprising, collaborative, and committed to excellence.