Office Administration Support Specialist

4 days ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000
Job Title

Governance Assistant.

  • Assist the Company Secretary and Assurance, Risk & Governance team.
  • Implement key administrative functions to support the business.

The ideal candidate will have excellent time management skills, highly developed organisational abilities and the ability to handle a range of tasks with competing priorities.

We offer job security, the chance to make an impact in a rapidly expanding company and the opportunity to further develop your skills in a strong, supportive environment.

Key responsibilities:

  • Ensure that Board and Committee policy and procedures are followed.
  • Coordinate the timely preparation, completion and despatch of Board and Committee papers.
  • Prepare draft Agendas, Minutes, Cover Sheets and meeting Run Sheets.
  • Coordinate and maintain the upkeep of all company records, including ASIC filings.
  • Helping to organise and facilitate the induction and professional development of directors, including managing Diligent Resource Centre for Board and Executives.
  • Create and maintain the Board Calendar.
  • Travel and Expense management for Board members.
  • Management and maintenance of Company Registers, including Conflicts of Interest.
  • Administer Document Management process, including the registered document repository.
  • Support the administration of Change Management process and Quality System.
  • Create Purchase Orders and arrange payments of invoices.
  • Event/workshop management including booking venues, setting up events and organising the agendas.
  • Ensure integrity and confidentiality of Board and CEO's office is maintained.

With a minimum of 5 years' experience in office administration, confident high-level interpersonal and communication skills, a professional phone manner and the ability to liaise with various stakeholders.

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